Conservation Documentation and the Implications of Digitisation

Conservation documentation can be defined as the textual and visual records collected during the care and treatment of an object. It can include records of the object’s condition, any treatment done to the object, any observations or conclusions made by the conservator as well as details on the object’s past and present environment. The form of documentation is not universally agreed upon nor has it always been considered an important aspect of the conservation profession. Good documentation tells the complete story of an object thus far and should provide as much information as possible for the future researcher, curator, or conservator. The conservation profession will benefit from digitising its documentation using software such as databases and hardware like digital cameras and scanners. Digital technology will make conservation documentation more easily accessible, cost/time efficient, and will increase consistency and accuracy of the recorded data, and reduce physical storage space requirements. The major drawback to digitising conservation records is maintaining access to the information for the future; the notorious pace of technological change has serious implications for retrieving data from any machine-readable medium.